Department: Accounting / Finance
Reports To: AR Supervisor, Accounting Manager, or Controller
Industry: Construction
Company Type: Privately owned

Position Summary

The Accounts Receivable Clerk supports the accounting team by assisting with customer invoicing, payment application, and collections in a high-volume construction environment. This entry-level role is ideal for someone looking to build a career in construction accounting while learning industry-specific billing practices such as progress billing, retainage, and lien documentation.

Key Responsibilities

• Assist with preparing and issuing customer invoices, including progress billings and retainage
• Enter and apply customer payments accurately (checks, ACH, wire transfers)
• Maintain customer account records and update AR aging reports
• Assist with tracking retainage balances and release schedules
• Support collection efforts by following up on past-due invoices via email and phone
• Help gather and submit required billing documentation, including lien waivers and compliance forms
• Research and help resolve billing discrepancies, short pays, and customer inquiries
• File and organize AR documentation in accordance with company procedures
• Assist with month-end close activities related to accounts receivable
• Work closely with Project Managers, Operations, and Accounting to ensure accurate billing

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred
• Construction experience a plus but not required
• Basic understanding of accounting principles or coursework in accounting
• Strong attention to detail and willingness to learn
• Comfortable communicating with internal teams and external customers
• Ability to follow processes and meet deadlines in a fast-paced environment

Skills & Competencies

• Basic proficiency in Microsoft Excel and other Microsoft Office applications
• Ability to learn accounting or ERP systems, Viewpoint Spectrum
• Organized, dependable, and professional
• Positive attitude and strong work ethic
• Ability to handle confidential information appropriately

Training & Development

• On-the-job training provided in construction-specific billing practices
• Exposure to progress billing, retainage, lien waivers, and job-cost accounting
• Opportunity for growth into more advanced AR, billing, or general accounting roles

Work Environment & Expectations

• In office for standard business hours with occasional overtime during month-end
• Team-oriented culture with cross-department collaboration

Compensation & Benefits (Typical)

• Competitive entry-level compensation based on experience
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career advancement opportunities within the accounting department